| Annual General Meeting
The Governing Council shall, in each
calendar year, convene an Annual General Meeting of the Association;
All members shall be entitled to attend,
to vote and participate in the proceedings of any Annual General Meeting;
The time gap between two consecutive
Annual General Meetings shall not be more than 15 months;
The business of the Annual General Meeting
shall be to
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adopt the Annual Report of the Association,
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consider and approve the Audited Accounts and the Balance Sheet for the preceding year,
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appoint auditors for the next year and fix their remuneration,
-
announce the names of the President and the Office Bearers after Elections,
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transact any other business the notice of which has been given along with the notice of the Annual General Meeting.
Extraordinary General Meeting
The
Governing Council shall convene Extraordinary General Meeting for the specific purpose of:
- considering
additions, amendments, deletions of the Bye-laws and /or
Rules & Regulations of the Association,
- considering
the matter pursuant to requisition made by 10% of the Corporate
Members entitled to vote, the notice of which has been issued under Bye-law 8.3.
Only
Corporate Members shall be entitled to attend the meeting and participate in the proceedings;
Convening General Meeting
Annual
General Meeting and Extraordinary General Meeting shall be convened by the Governing Council
by giving not less than 21 days notice specifying the date, the venue and the time for the meeting;
Extraordinary
General Meeting shall be convened by the Governing Council on requisition by not less than 10% of the
members entitled to vote and within 21 days of the receipt of the requisition for such a meeting, by
giving not less than 21 days notice specifying the date, the time, the venue and the business to be
transacted at the meeting;
Requisition
for Extraordinary General Meeting must state the objects of the meeting, and must be signed by the
requisitionists and deposited at the office of the Association
Quorum at General Meetings
No business
shall be transacted at any General Meeting unless there is a quorum when the meeting proceeds to business.
For all purposes, the quorum shall be 2/3rd of the Corporate Members entitled to vote.
If at the
time appointed for the holding of General Meeting, the quorum is not there, the meeting shall be
adjourned and reconvened at the same place and at the same time. The members present shall form the
quorum for this adjourned meeting.
Proceedings at General Meetings
The President
of the Association shall preside at all General Meetings;
In the absence of
the President, he may nominate one of the Vice-Presidents to be the Chairman at the meeting;
If the President and
the Vice-Presidents are not present at the meeting, the members present shall choose one Fellow of the
Association as Chairman of the meeting;
No person other than
a Corporate Member of the Association who is not in arrears of membership subscription shall be entitled to
participate or to vote in any General Meeting.
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